This Acceptable Use Policy (“AUP”) governs the use of Hafinen’s platform, APIs, integrations, AI-assisted tools, and related services (collectively, the “Services”).
This AUP forms part of Hafinen’s Terms of Service.
By using Hafinen, you agree to comply with this Policy.
Failure to comply may result in suspension, restriction, or termination of access.
Hafinen is designed to support lawful workforce management, recruitment, payroll, attendance, compliance, and operational workflows.
This Policy exists to protect customers, employees, candidates, administrators, third parties, Hafinen’s infrastructure, and Hafinen’s legal compliance obligations.
You may use Hafinen only for lawful business and organizational purposes.
You must comply with employment laws, labor laws, privacy laws, data protection laws, anti-discrimination laws, tax laws, payroll regulations, biometric regulations, and intellectual property laws.
You are solely responsible for your use of the Services.
You may not use Hafinen to violate applicable laws, commit fraud, impersonate another person or organization, falsify records, forge payroll records, manipulate attendance records unlawfully, fabricate employment documentation, create false hiring records, misrepresent candidate qualifications, and abuse platform workflows for unlawful purposes.
You may not use Hafinen to conduct discriminatory hiring, unlawfully profile candidates, violate equal opportunity laws, collect candidate data without lawful basis, retain candidate data unlawfully, and process candidate data outside lawful recruitment purposes.
Customers remain responsible for fair and lawful recruitment practices.
You may not use Hafinen for unlawful workplace surveillance.
This includes covert employee monitoring, unlawful tracking, unauthorized attendance monitoring, unauthorized location tracking, and invasive behavioral profiling.
Customers must ensure lawful employee notice and authorization where required.
Where Hafinen is used with biometric systems, you may not collect biometric data unlawfully, bypass consent requirements where applicable, store raw biometric data in Hafinen, use biometric systems for unauthorized surveillance, and use biometric records beyond lawful attendance or workforce purposes.
Customers remain responsible for compliance with local biometric laws.
You may not use Hafinen to evade taxes, falsify payroll records, conceal compensation obligations, manipulate statutory deductions unlawfully, and create fraudulent compensation records.
Customers remain solely responsible for payroll legality.
You may not upload or distribute content that is unlawful, infringes intellectual property, contains malware, contains ransomware, contains viruses, contains malicious scripts, contains abusive material, contains hate speech, and contains fraudulent content.
You may not probe or scan Hafinen systems without authorization, attempt unauthorized access, exploit vulnerabilities, interfere with platform stability, perform denial-of-service attacks, bypass access controls, intercept data unlawfully, and test production systems without permission.
Security testing requires written approval from Hafinen.
You may not exceed reasonable API limits, abuse API endpoints, attempt credential stuffing, scrape data unlawfully, abuse webhooks, bypass rate limits, create excessive automated traffic, and reverse engineer protected APIs.
Hafinen may restrict or revoke API access.
You may not use Hafinen AI tools to make unlawful discriminatory decisions, automate unlawful employment decisions, generate fraudulent legal documents, create misleading HR policies, conduct unlawful profiling, produce abusive content, violate labor laws, and violate privacy laws.
AI-assisted workflows remain subject to Hafinen’s AI Usage Policy.
You must collect data lawfully, provide required notices, obtain required consents, maintain lawful retention practices, honor lawful deletion obligations, and process personal data responsibly.
Customers act as Data Controllers for their Customer Data.
You may not overload Hafinen systems, disrupt service availability, interfere with other customers, misuse trial environments, abuse promotional offers, and create duplicate fraudulent accounts.
You may not copy Hafinen software unlawfully, reverse engineer proprietary systems, resell unauthorized access, misuse Hafinen branding, and infringe Hafinen intellectual property.
Hafinen may investigate violations of this Policy.
Hafinen may suspend accounts, restrict access, revoke API credentials, remove content, report unlawful conduct, and terminate subscriptions.
Enforcement may occur without prior notice where necessary.
To report abuse or violations:
Security issues should be reported to:
Hafinen may update this AUP from time to time.
Continued use of the Services constitutes acceptance of updates.
Hafinen Limited 107 Lower Kabete Road Westlands, Nairobi, Kenya Legal: [email protected]Abuse: [email protected]Security: [email protected]
